Invitation to tender. Provision of logistics services. U-LEAD, round 3

Background: In compliance with the Delegation Agreement between Sida and the EU Delegation in Ukraine, Sida has the overall responsibility for implementation of the second component of the ”U-LEAD with Europe” Programme that aims at improving accessibility to national, regional and local administrative services through establishment of up to 600 Administrative Service Centres (ASCs) across Ukraine, as well as through development of IT solutions that will enhance exchange of data needed for delivery of the services concerned. The U-LEAD Programme has been divided into an inception phase, implemented from October 2016 through April 2018 and a roll-out phase, launched in March 2018

Reference number: UA-NIRAS-LS-2020-3.07

Date: 08.07.2020

The key objective of the U-LEAD Programme is to support the creation of the ASCs in the amalgamated territorial hromadas and in the hromadas that are in the process of amalgamation. The Roll-Out Phase carried out in four rounds – each includes cooperation with up to 150 hromadas.

To support creation of the ASCs, the U-LEAD Programme provides the following support:

1. Institutional support of the ASCs: establishment of the ASCs’ institutional structure, staff training, raising awareness and citizens participation;

2. Physical support: furniture, office equipment, software, development of the new design of the ASCs;

3. Special types of assistance that include setting up an electronic queue system and a mobile ASC.

As the result of round 3, 134 hromadas were selected by the U-LEAD Programme. NIRAS operates according to the signed contract with Sida for the round 3.

In the framework of the round 3, NIRAS invites interested tenderers to submit a tender proposal for provision of logistic services, hereinafter referred to as «services».

Scope of procurement: Services to be provided on the whole territory of Ukraine, including villages and remote areas. The range of services includes:
– accommodation services;
– transportation services by public transport;
– transportation services (transfer);
– catering services;
– premises for events.

Price: The service fee rate should be set as a percentage of the cost of actually provided services. Tenderer may offer different service fee rates for each type of services.

Submission of tenders: Tenders shall be submitted electronically through SmartME not later than 18:00, 10 August 2020 (Kyiv time). For registration in SmartME please refer to pt. 2.2.1 of the Procurement document.

Procurement document

Procurement document. Appendix