Invitation for bids. Supply, delivery and installation of Electronic Queue Management System (EQMS) for Administrative Service Centers (ASC)
17.05.2019

No. UA-NIRAS-EQ-2019-1.05

Date: 16.05.2019

 

In compliance with the Delegation Agreement between the Swedish International Development Cooperation Agency (Sida) and the EU Delegation in Ukraine, Sida has the overall responsibility for implementation of the second component of the ”U-LEAD with Europe” Programme (C2) that aims at improving accessibility to national, regional and local administrative services through establishment of up to 600 Administrative Service Centres (ASCs) across Ukraine, as well as through development of IT solutions that will enhance exchange of data needed for delivery of the services concerned. The programme (C2) has been divided into an inception phase, implemented from October 2016 through April 2018 and a roll-out phase, launched in March 2018.

The key objective of the Program is to support the creation of the ASCs in the amalgamated territorial communities (hromadas) and in the communities that are in the process of amalgamation. Territorial communities of villages, towns and cities with the number of residents from 5 to 50 thousand can apply for support from this Program as well. There is also an option of submitting of a joint application from several local self-government bodies. The Roll-Out Phase will be carried out in four rounds - each will include cooperation with up to 150 communities.

As the result of first round 112 hromadas were selected by the Program. NIRAS Sweden AB (NIRAS) operates according to the signed contract with Sida for the first round.

In the framework of the first round NIRAS invites interested Bidders to submit a “Bid” for open tendering “Supply, delivery and installation of Electronic Queue Management System (EQMS) for Administrative Service Centers (ASC)” (hereinafter – Goods) according to this documentation.

Price. The offered price of the Goods and related Services shall be quoted in EUR, VAT excluded. Delivery terms – DDP - “Place of delivery” (Incoterms 2010).

Language. The bids as well as all correspondence and documents related to this tendering procedure shall be written in the English language.

Validity of Bids. Bids must be valid for a period of 90 calendar days after the bid submission deadline.

Submission of Bids. It is an Electronic Bids submission procedure.

Bidders shall send the electronic bid through not later than 18:00, 07 June 2019 (Kyiv time).

Interested Bidders may send questions related to Bidding Documentation to NIRAS by SmartME system no later than 3 (three) working days prior to the deadline for the submission of bids.

 

The necessary documentation:

Bidding Documentation. UA-NIRAS-EQ-2019-1.05

Form-1. Bid Form

Form-2. Bid Security

Form-3. Price List - UA-NIRAS-EQ-2019-1.05

Form-5. Letter of compliance

Form-6. Specification of Goods - UA-NIRAS-EQ-2019-1.05

Form-7. Logistic Price List - UA-NIRAS-EQ-2019-1.05

Form-8. CheckList - UA-NIRAS-EQ-2019-1.05

Form-9. Performance Security

Form-10. Advanced Payment Security